July 1, 2024
3 Systems to Get More Done (Ep. 8)
Do you ever feel like a juggler in a circus act?
You have so many things to do every week, and you feel constantly and perpetually behind, like you're checking tons of things off the list, but you can never truly catch up. This scattered feeling leaves us more stressed than we need to be each week.
In today's conversation, I'm going to share with you three systems you need to regain control of your week. First, we'll start by tackling how to figure out what to do today with a few filters to help you make those decisions. Second, we'll talk about a system that helps you organize your weeks. Finally, I'll share a system that you can use to reflect on the past week, learn from your mistakes and move forward, optimizing your time with those lessons.
Stop living in this chaos and constant stress and listen for these three systems that are going to truly help you revolutionize how you spend your time and how you move forward in your business and your career.
Resources:
Episode 3: Overview of the Weekly Preview - Weekly Optimization Reflection - How to Navigate Life Without Missing Important Moments (Ep. 3) (theothersideofbusy.com)
Episode 4: Using the Ideal Week - Theming your Days - How to Simplify Your Week Using Themes (Ep. 4) (theothersideofbusy.com)
02:19 System 1: Prioritize Your Daily Big Three
06:16 System 2: Structure Your Week
08:48 System 3: Weekly Reflection
13:32 Bonus: Email Management Tip
Follow me on Instagram for more time management tips
Or send me a DM:
https://www.instagram.com/jenna.piche
LinkedIn:
https://www.linkedin.com/in/jennapiche/
5 Ways to Calm the Calendar Chaos:
https://theothersideofbusy.com/chaos
Transcript
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Do you ever feel like a juggler in a circus act?
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You have so many things to do every week, and yet you feel constantly and perpetually behind, like you're checking tons of things off the list, but you can never truly catch up.
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The scattered feeling, this disorganized feeling leaves us.
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More stressed than we need to be each week.
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Well in today's conversation, I'm going to share with you three systems you need to regain control of your week.
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First we'll start by tackling how to figure out what to do today with a few filters to help you make those decisions.
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Second, we'll talk about a system that helps you organize your weeks.
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So you focus on the most important work and don't get distracted by that busy work that isn't moving you forward.
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And finally I'll share with you.
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A system that you can use to reflect on the past week, learn from your mistakes and move forward, optimizing your time with those lessons.
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So soon, you're a well oiled machine.
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Stop living in this chaos in constant stress and listen for these three systems that are going to truly help you revolutionize how you spend your time and how you move forward in your business.
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And your career.
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As women, it's easy to feel over-scheduled over tired and some days just over it.
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It's time to ditch the guilt.
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Still get things done and have time left for ourselves and the most important people in our lives.
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How do we do that?
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You're about to find out.
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Hey there.
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My name's Jenna Pasha.
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And here I share with you the latest bio-hacks mindset shifts and calendar control strategies to get to the other side of busy.
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I'll bring you insights on how to get more done during the Workday, so you can shut it off and prioritize what truly matters.
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And today's conversation.
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I'm going to share with you three systems that you need to get more done so you can stand above the scatter and stress.
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And really have a focused plan for your week feeling accomplished and moving forward.
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Make sure you stick around to the end where I'm going to share with you an easy way to cut down on the time you take to process email, which can be the bane of some of our existence.
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So don't miss that.
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All right.
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But first let's dive into our three systems system.
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Number one, that you need to step above the disorganization.
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Is proud to decide what to do today at work.
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So many clients that I talked to say, there's just so much on my list.
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I come to work feeling scattered and an organized, and so I just tackle the first thing in front of me.
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Which may not be the most important or urgent thing, but we feel like we're getting something done.
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Right.
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I remember a day where I was working in a corporate marketing department.
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And had pages and pages of to dues and amazingly, no meetings.
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So I thought this is great.
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I'm just going to rip through my to-do list and I'm going to get caught up.
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And I had a list.
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Third, he things long, so many pages back to back.
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But I sat down and I grinded in and I did the work.
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And I got to the end of the day and I thought, oh, I'm going to feel so accomplished.
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But I still knew that I had all these other deadlines coming up, all these other meetings and I hadn't worked on the important work.
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Because I was so busy trying to check off the things on this list.
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So our to-do lists are really just a distraction.
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They're taking us away from the important urgent work.
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Another problem.
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That we have, as we use our email is our to-do list.
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And then we have a hard time stepping out and prioritizing what truly matters.
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So here's what you can do.
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Instead, we need a system to help us decide what to do today.
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And that system is to prioritize a daily, big three.
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And you've heard me talk about this before, but it is a foundational way.
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To move yourself forward first.
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Y three, because the human brain can't focus on more than three things at one time.
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Or arguably, maybe one.
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But by choosing only three things we are truly focusing in on what's most important.
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This also helps us get to the end of the day, feeling like we've actually accomplished something because the things we put on that list are only going to be the important and urgent things.
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So we get to the end of the day, not asking that question of.
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I was busy, but did I really do anything?
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Was I really productive?
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Because we know that what made that list truly was.
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So, how do we know what makes that list?
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Right?
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How do we decide what makes the daily big three?
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The first question that you ask is what is urgent and important.
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What is urgent and important mean will important means you're taking a look at the things that grow your business or the things that are part of your job description that move you forward that move your team forward.
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And you look at those core activities.
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Those are the important pieces of work, strategic initiatives.
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Um, Business development.
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Uh, putting together new products.
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This is all important work.
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An urgent means it has some kind of deadline.
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Right.
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So those are the things that are great candidates for your daily big three.
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Now you might bill your daily big three with urgent and important items, which is great.
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Or you might say everything is urgent important.
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I don't know what to do next.
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Then let's simplify.
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Okay.
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There's an amazing book by Gary Keller.
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It's called the one thing.
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When it uses this focusing question, when you get overwhelmed.
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You simply just ask.
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What is the one thing I could do right now that such by doing it, everything else would be made easier or unnecessary.
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Now what this focusing question does is it really helps you get full year on what is the most urgent important thing right now?
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What's the one thing I could do now that makes everything else easier or unnecessary.
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And then you do that thing.
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And you ask it again, right.
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By using these filters.
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We really understand the most important work to do today.
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We stop wasting time wondering what we should do and start actually doing the work.
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So system number one.
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Is implementing these filters to help you get the right work done and decide what to do today.
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System number two, that you need to regain control of your calendar on remove yourself from this scattered and unfocused mind.
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Is to have a structure for your week.
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I encountered so many clients who just accept every meeting that comes their way.
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They have a two hour black and they say, great, what am I going to do with this?
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We waste a lot of time being the pilot, deciding where the claim is going to go.
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Rather than actually letting the plane fly.
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Right.
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So we need to have a plan for our weeks.
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Uh, structure for our weeds, such that when we show up with these one or two hour time blocks of areas, where we can get something done, we already know what we're going to do in that time, rather than wasting a half hour, trying to figure it out.
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So, what does that structure look like?
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Well, it's creating an ideal week for yourself.
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It might start with themes and I've talked about this in episode four, so I won't dive too deep in this.
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If you want to go check that out, I'll link to it in the show notes.
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But ultimately it's thinking about the types of work that you do every week, every month and organizing them into themes Monday might be your content and creative days.
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Tuesday might be your financial and strategic days.
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Wednesdays and Thursdays might be client meeting or external days.
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Friday might be.
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Team meeting days or vendor meeting days, or maybe a no meeting day where you really buckle down and get the work done this truly moving your business or career forward.
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But having a plan for every day of the week.
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Is truly impactful and saves you so much time.
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So you're not wasting it deciding what to do, and you can actually get down to the work.
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You don't have an ideal week, at least spend some time Monday morning.
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Blacking out the pockets of your week, where you don't have meetings.
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And assigning that time to strategic work.
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This guarantees that you don't spend that time catching up on email or getting bogged down by the busy work.
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And you truly have a plan to leverage that time to move you forward.
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Because if we continue in the busy work, onesy, twosy, little things, That other people are asking of us, but aren't moving us forward.
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We'll never truly use that time to push us toward our goals.
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And so that is the idea of having a structure and a plan for your week so that when time becomes available.
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You know what to do with them.
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So that's system number two.
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And system number three, you need to bring yourself clarity and structure to your week.
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Is to create some time to reflect on that week.
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The military does an after action review.
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After every mission, they do, no matter how many they have done, because they know even the best laid plans can fall apart when you hit the ground.
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And so can our plan for our week.
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But by analyzing what's working and not, we can try to avoid some of the same mistakes moving forward.
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If we don't take this time out.
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We never take the opportunity to learn from our mistakes and we might continue repeating them, which is the definition of insanity.
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So.
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Schedule half hour, either on a Friday afternoon, sometime over the weekend or on a Monday morning to truly ask what were my goals for last week?
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Um, how far did I get on them?
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What worked for me and what didn't and how can I learn from that?
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And move forward next week in a more optimized way.
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So I don't waste time and I can truly leverage the time that I have.
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This is so important.
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I have done a whole episode about it.
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So you can go check out episode three.
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The outlines, the weekly preview.
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I'll also put a link in the show notes.
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But ultimately having a system to ask what worked well.
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What didn't and why can be a game changer?
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In terms of optimizing your time so you can move forward and spend it better.
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Next week.
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Right asking what can I keep doing?
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What can I improve on?
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And he just stopped doing that's getting in my way and distracting me from the most meaningful work, making me feel unaccomplished and unfocused instead.
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How can I change that?
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The clients that I work with that approach these systems.
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As an experiment.
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Let me try it on and see how this works.
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Are the ones that truly see the most crowd Gress.
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Trying the daily big three.
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Even if you think you need to do more than three things today.
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I can be game-changing.
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Because it's just one step in helping you focus on the most important work, trying an ideal week or some kind of plan for blacked focus work can really help you save time and deciding what to do.
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And doing a weekly preview.
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So you can learn from your mistakes can really give you insights, even if just one nugget to optimize for next week.
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So I'm working with a business owner who came in telling me I feel so scattered in an organized and everything people ask me for.
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It's just another to do on my list.
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How do I get above the fold and feel like I get out of reactive mode?
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And what we did was help her implement these three systems.
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And now she is running like a well-oiled machine.
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Using and leveraging these to make the most of her time.
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And now when she gets requests to do things outside of work, it doesn't feel overwhelming.
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Like one more thing to do because she's able to put the work on the shelf.
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And shut it off and go enjoy life outside of it.
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And ultimately that's what I want for all of you.
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And that's what these systems allow you to do to help you save time, to make one time decisions that make all other future decisions easier because you don't need to decide.
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Uh, repeat or reinvent the wheel, but you can instead spend that time doing the work so you can shut it off and prioritize what matters.
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Okay, hope this was helpful for you.
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If you have used these systems and you've optimized them at all, I'd love to hear from you.
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Drop me a DM on Instagram.
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I'm at Jenna that Pasha.
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P I C H E.
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And let me know how this is going, or if you have questions, that's a great place to send me those as well.
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All right.
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I'm going to share with you in a moment, an easy way to cut down on the time it takes you to process, email another way to reclaim some of that time for your calendar.
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But first.
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If you already feel like you have better control and focus.
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Hearing about these systems today.
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Amazing.
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I hope you go implement them and let me know how it goes.
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But from my experience, some of us need a little bit more help.
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Clearing out that busy work and really being able to focus on the important work that moves them, their careers and their businesses forward.
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So put together something that's extremely valuable.
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It's a resource called five strategies to control the calendar chaos.
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And in it, I share with you a filter to help you get rid of the work and the commitments that are standing in your way.
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Preventing you distracting you from doing the most important work.
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And I show you how to get rid of them.
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All right.
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You can sign up for that.
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Well, the other side of busy.com/chaos, or just click the link in the show notes.
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All right.
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So I promised you a way to process email more quickly, so you can actually get to the most important work.
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Do you feel like it takes you for ever to process your email?
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I talked to so many clients who say that email is the bane of their existence.
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Here's a way you can cut down on the time.
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It takes you to process email.
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Close your email during the day.
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I know it sounds simple, but rather than keeping your email open all day and using it as a to-do list, you open it once in the morning for say 30 minutes and set a timer.
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And once before you close your day for 30 minutes and set a timer.
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Email is meant to be correspondence.
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It is not meant to be your to-do list.
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So before you say Jenna, there's no way I can do that.
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You only answer the emails that take two minutes or less, you are processing.
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Communication.
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If processing that email's going to take you more than two minutes.
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You schedule that to do for later, when we work out of our email, it can be so overwhelming, just like another to-do list, like we've talked about today.
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So rather schedule that work for another time.
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Could it in your electronic task management system, but don't leave it in your email to stare at and overwhelm you.
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These 30 minutes are for processing communication.
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They are not meant for doing the work.
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Doing the work is then what you will do in between your email times.
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All right.
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By keeping your email closed during the day and processing quick communication, scheduling tasks out of your email to do sometime throughout the day or later that week.
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You will reclaim.
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So much of your time.
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And your sanity.
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So please give this a try.
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Let me know if email becomes a little bit more friendly and if you have trouble doing this.
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Look me up, shoot me a note and I'd be happy to give you some more steps along the way.
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I hope these tips today of both email management and the systems you can use can help you rise above the busy work rise above putting out fires.
00:15:29.552 --> 00:15:33.332
So you can truly focus on the work that's going to move you forward.
00:15:33.613 --> 00:15:37.572
And then when we prioritize the most important work, we can shut that off.
00:15:37.903 --> 00:15:39.253
And prioritize what matters.
00:15:39.523 --> 00:15:40.363
Outside of work.
00:15:41.653 --> 00:15:42.072
All right.
00:15:42.102 --> 00:15:48.253
That's all for today until next time may the work that you do create the meaning and the life that you truly deserve.
00:15:48.913 --> 00:15:49.663
I'm rooting for you.
00:00:00.989 --> 00:00:03.509
Do you ever feel like a juggler in a circus act?
00:00:03.810 --> 00:00:14.369
You have so many things to do every week, and yet you feel constantly and perpetually behind, like you're checking tons of things off the list, but you can never truly catch up.
00:00:14.939 --> 00:00:18.600
The scattered feeling, this disorganized feeling leaves us.
00:00:19.050 --> 00:00:22.500
More stressed than we need to be each week.
00:00:23.039 --> 00:00:29.370
Well in today's conversation, I'm going to share with you three systems you need to regain control of your week.
00:00:29.910 --> 00:00:35.820
First we'll start by tackling how to figure out what to do today with a few filters to help you make those decisions.
00:00:36.359 --> 00:00:39.990
Second, we'll talk about a system that helps you organize your weeks.
00:00:40.200 --> 00:00:45.869
So you focus on the most important work and don't get distracted by that busy work that isn't moving you forward.
00:00:46.829 --> 00:00:48.390
And finally I'll share with you.
00:00:48.780 --> 00:00:56.189
A system that you can use to reflect on the past week, learn from your mistakes and move forward, optimizing your time with those lessons.
00:00:56.189 --> 00:00:59.039
So soon, you're a well oiled machine.
00:00:59.700 --> 00:01:10.379
Stop living in this chaos in constant stress and listen for these three systems that are going to truly help you revolutionize how you spend your time and how you move forward in your business.
00:01:10.829 --> 00:01:11.459
And your career.
00:01:12.859 --> 00:01:19.742
As women, it's easy to feel over-scheduled over tired and some days just over it.
00:01:20.373 --> 00:01:21.813
It's time to ditch the guilt.
00:01:22.322 --> 00:01:28.653
Still get things done and have time left for ourselves and the most important people in our lives.
00:01:29.102 --> 00:01:29.852
How do we do that?
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You're about to find out.
00:01:32.233 --> 00:01:32.742
Hey there.
00:01:32.742 --> 00:01:33.912
My name's Jenna Pasha.
00:01:33.912 --> 00:01:41.442
And here I share with you the latest bio-hacks mindset shifts and calendar control strategies to get to the other side of busy.
00:01:41.893 --> 00:01:48.852
I'll bring you insights on how to get more done during the Workday, so you can shut it off and prioritize what truly matters.
00:01:49.332 --> 00:01:50.322
And today's conversation.
00:01:50.322 --> 00:01:59.112
I'm going to share with you three systems that you need to get more done so you can stand above the scatter and stress.
00:01:59.533 --> 00:02:04.212
And really have a focused plan for your week feeling accomplished and moving forward.
00:02:05.102 --> 00:02:13.413
Make sure you stick around to the end where I'm going to share with you an easy way to cut down on the time you take to process email, which can be the bane of some of our existence.
00:02:13.622 --> 00:02:14.763
So don't miss that.
00:02:15.782 --> 00:02:16.173
All right.
00:02:16.203 --> 00:02:20.252
But first let's dive into our three systems system.
00:02:20.252 --> 00:02:24.513
Number one, that you need to step above the disorganization.
00:02:24.812 --> 00:02:27.242
Is proud to decide what to do today at work.
00:02:27.782 --> 00:02:31.832
So many clients that I talked to say, there's just so much on my list.
00:02:31.832 --> 00:02:37.052
I come to work feeling scattered and an organized, and so I just tackle the first thing in front of me.
00:02:37.473 --> 00:02:42.332
Which may not be the most important or urgent thing, but we feel like we're getting something done.
00:02:42.992 --> 00:02:43.293
Right.
00:02:44.163 --> 00:02:47.492
I remember a day where I was working in a corporate marketing department.
00:02:47.913 --> 00:02:52.143
And had pages and pages of to dues and amazingly, no meetings.
00:02:52.323 --> 00:02:53.312
So I thought this is great.
00:02:53.643 --> 00:02:56.282
I'm just going to rip through my to-do list and I'm going to get caught up.
00:02:56.913 --> 00:02:57.902
And I had a list.
00:02:58.473 --> 00:03:02.103
Third, he things long, so many pages back to back.
00:03:02.913 --> 00:03:06.122
But I sat down and I grinded in and I did the work.
00:03:06.302 --> 00:03:09.663
And I got to the end of the day and I thought, oh, I'm going to feel so accomplished.
00:03:10.532 --> 00:03:16.742
But I still knew that I had all these other deadlines coming up, all these other meetings and I hadn't worked on the important work.
00:03:17.013 --> 00:03:21.932
Because I was so busy trying to check off the things on this list.
00:03:22.263 --> 00:03:25.443
So our to-do lists are really just a distraction.
00:03:25.802 --> 00:03:28.983
They're taking us away from the important urgent work.
00:03:29.763 --> 00:03:30.842
Another problem.
00:03:31.203 --> 00:03:33.752
That we have, as we use our email is our to-do list.
00:03:34.082 --> 00:03:39.212
And then we have a hard time stepping out and prioritizing what truly matters.
00:03:39.693 --> 00:03:40.622
So here's what you can do.
00:03:40.622 --> 00:03:44.823
Instead, we need a system to help us decide what to do today.
00:03:45.423 --> 00:03:48.752
And that system is to prioritize a daily, big three.
00:03:49.233 --> 00:03:52.712
And you've heard me talk about this before, but it is a foundational way.
00:03:53.073 --> 00:03:55.112
To move yourself forward first.
00:03:55.413 --> 00:04:00.362
Y three, because the human brain can't focus on more than three things at one time.
00:04:00.812 --> 00:04:02.342
Or arguably, maybe one.
00:04:02.973 --> 00:04:08.013
But by choosing only three things we are truly focusing in on what's most important.
00:04:08.402 --> 00:04:17.523
This also helps us get to the end of the day, feeling like we've actually accomplished something because the things we put on that list are only going to be the important and urgent things.
00:04:17.822 --> 00:04:21.812
So we get to the end of the day, not asking that question of.
00:04:22.413 --> 00:04:24.333
I was busy, but did I really do anything?
00:04:24.333 --> 00:04:25.502
Was I really productive?
00:04:25.952 --> 00:04:28.442
Because we know that what made that list truly was.
00:04:29.523 --> 00:04:31.262
So, how do we know what makes that list?
00:04:31.262 --> 00:04:31.442
Right?
00:04:31.442 --> 00:04:34.442
How do we decide what makes the daily big three?
00:04:34.892 --> 00:04:38.942
The first question that you ask is what is urgent and important.
00:04:40.052 --> 00:04:48.783
What is urgent and important mean will important means you're taking a look at the things that grow your business or the things that are part of your job description that move you forward that move your team forward.
00:04:49.653 --> 00:04:51.093
And you look at those core activities.
00:04:51.452 --> 00:04:55.502
Those are the important pieces of work, strategic initiatives.
00:04:55.833 --> 00:04:58.502
Um, Business development.
00:04:58.892 --> 00:05:00.843
Uh, putting together new products.
00:05:00.843 --> 00:05:02.283
This is all important work.
00:05:02.702 --> 00:05:05.192
An urgent means it has some kind of deadline.
00:05:05.673 --> 00:05:06.002
Right.
00:05:06.002 --> 00:05:09.362
So those are the things that are great candidates for your daily big three.
00:05:09.932 --> 00:05:14.252
Now you might bill your daily big three with urgent and important items, which is great.
00:05:14.463 --> 00:05:17.762
Or you might say everything is urgent important.
00:05:17.822 --> 00:05:19.473
I don't know what to do next.
00:05:20.163 --> 00:05:21.213
Then let's simplify.
00:05:21.632 --> 00:05:21.812
Okay.
00:05:21.812 --> 00:05:23.793
There's an amazing book by Gary Keller.
00:05:24.093 --> 00:05:25.413
It's called the one thing.
00:05:25.892 --> 00:05:29.043
When it uses this focusing question, when you get overwhelmed.
00:05:29.403 --> 00:05:30.752
You simply just ask.
00:05:31.202 --> 00:05:38.642
What is the one thing I could do right now that such by doing it, everything else would be made easier or unnecessary.
00:05:39.343 --> 00:05:46.963
Now what this focusing question does is it really helps you get full year on what is the most urgent important thing right now?
00:05:46.963 --> 00:05:51.913
What's the one thing I could do now that makes everything else easier or unnecessary.
00:05:52.423 --> 00:05:53.353
And then you do that thing.
00:05:53.802 --> 00:05:55.273
And you ask it again, right.
00:05:55.302 --> 00:05:57.103
By using these filters.
00:05:57.283 --> 00:06:01.242
We really understand the most important work to do today.
00:06:01.603 --> 00:06:07.242
We stop wasting time wondering what we should do and start actually doing the work.
00:06:07.692 --> 00:06:09.012
So system number one.
00:06:09.312 --> 00:06:15.012
Is implementing these filters to help you get the right work done and decide what to do today.
00:06:16.062 --> 00:06:23.533
System number two, that you need to regain control of your calendar on remove yourself from this scattered and unfocused mind.
00:06:23.983 --> 00:06:27.822
Is to have a structure for your week.
00:06:28.492 --> 00:06:32.392
I encountered so many clients who just accept every meeting that comes their way.
00:06:32.663 --> 00:06:35.543
They have a two hour black and they say, great, what am I going to do with this?
00:06:36.293 --> 00:06:43.043
We waste a lot of time being the pilot, deciding where the claim is going to go.
00:06:43.343 --> 00:06:46.523
Rather than actually letting the plane fly.
00:06:46.552 --> 00:06:46.913
Right.
00:06:46.913 --> 00:06:50.812
So we need to have a plan for our weeks.
00:06:51.112 --> 00:07:05.002
Uh, structure for our weeds, such that when we show up with these one or two hour time blocks of areas, where we can get something done, we already know what we're going to do in that time, rather than wasting a half hour, trying to figure it out.
00:07:06.142 --> 00:07:07.942
So, what does that structure look like?
00:07:08.153 --> 00:07:11.062
Well, it's creating an ideal week for yourself.
00:07:11.362 --> 00:07:17.182
It might start with themes and I've talked about this in episode four, so I won't dive too deep in this.
00:07:17.182 --> 00:07:19.583
If you want to go check that out, I'll link to it in the show notes.
00:07:19.913 --> 00:07:29.512
But ultimately it's thinking about the types of work that you do every week, every month and organizing them into themes Monday might be your content and creative days.
00:07:29.783 --> 00:07:32.392
Tuesday might be your financial and strategic days.
00:07:32.632 --> 00:07:36.353
Wednesdays and Thursdays might be client meeting or external days.
00:07:36.353 --> 00:07:37.492
Friday might be.
00:07:38.002 --> 00:07:46.343
Team meeting days or vendor meeting days, or maybe a no meeting day where you really buckle down and get the work done this truly moving your business or career forward.
00:07:47.362 --> 00:07:50.093
But having a plan for every day of the week.
00:07:50.483 --> 00:07:54.413
Is truly impactful and saves you so much time.
00:07:54.622 --> 00:08:00.202
So you're not wasting it deciding what to do, and you can actually get down to the work.
00:08:00.692 --> 00:08:04.533
You don't have an ideal week, at least spend some time Monday morning.
00:08:04.862 --> 00:08:08.283
Blacking out the pockets of your week, where you don't have meetings.
00:08:08.583 --> 00:08:11.252
And assigning that time to strategic work.
00:08:11.733 --> 00:08:18.572
This guarantees that you don't spend that time catching up on email or getting bogged down by the busy work.
00:08:18.872 --> 00:08:23.463
And you truly have a plan to leverage that time to move you forward.
00:08:23.793 --> 00:08:30.872
Because if we continue in the busy work, onesy, twosy, little things, That other people are asking of us, but aren't moving us forward.
00:08:31.083 --> 00:08:35.133
We'll never truly use that time to push us toward our goals.
00:08:35.462 --> 00:08:43.863
And so that is the idea of having a structure and a plan for your week so that when time becomes available.
00:08:44.102 --> 00:08:45.513
You know what to do with them.
00:08:46.173 --> 00:08:47.462
So that's system number two.
00:08:47.923 --> 00:08:52.572
And system number three, you need to bring yourself clarity and structure to your week.
00:08:53.143 --> 00:08:56.293
Is to create some time to reflect on that week.
00:08:56.842 --> 00:08:58.972
The military does an after action review.
00:08:58.972 --> 00:09:07.842
After every mission, they do, no matter how many they have done, because they know even the best laid plans can fall apart when you hit the ground.
00:09:08.143 --> 00:09:09.702
And so can our plan for our week.
00:09:10.273 --> 00:09:15.942
But by analyzing what's working and not, we can try to avoid some of the same mistakes moving forward.
00:09:16.393 --> 00:09:18.102
If we don't take this time out.
00:09:18.373 --> 00:09:24.673
We never take the opportunity to learn from our mistakes and we might continue repeating them, which is the definition of insanity.
00:09:25.033 --> 00:09:25.633
So.
00:09:26.293 --> 00:09:35.202
Schedule half hour, either on a Friday afternoon, sometime over the weekend or on a Monday morning to truly ask what were my goals for last week?
00:09:35.743 --> 00:09:36.972
Um, how far did I get on them?
00:09:37.212 --> 00:09:40.932
What worked for me and what didn't and how can I learn from that?
00:09:41.293 --> 00:09:44.442
And move forward next week in a more optimized way.
00:09:44.682 --> 00:09:49.602
So I don't waste time and I can truly leverage the time that I have.
00:09:50.533 --> 00:09:52.033
This is so important.
00:09:52.602 --> 00:09:54.312
I have done a whole episode about it.
00:09:54.312 --> 00:09:56.173
So you can go check out episode three.
00:09:56.383 --> 00:09:58.243
The outlines, the weekly preview.
00:09:58.243 --> 00:09:59.743
I'll also put a link in the show notes.
00:10:00.043 --> 00:10:04.003
But ultimately having a system to ask what worked well.
00:10:04.332 --> 00:10:07.903
What didn't and why can be a game changer?
00:10:08.232 --> 00:10:13.033
In terms of optimizing your time so you can move forward and spend it better.
00:10:13.393 --> 00:10:14.173
Next week.
00:10:14.623 --> 00:10:16.722
Right asking what can I keep doing?
00:10:16.722 --> 00:10:18.072
What can I improve on?
00:10:18.192 --> 00:10:26.503
And he just stopped doing that's getting in my way and distracting me from the most meaningful work, making me feel unaccomplished and unfocused instead.
00:10:26.712 --> 00:10:27.942
How can I change that?
00:10:29.503 --> 00:10:32.712
The clients that I work with that approach these systems.
00:10:33.283 --> 00:10:34.332
As an experiment.
00:10:34.753 --> 00:10:37.903
Let me try it on and see how this works.
00:10:38.263 --> 00:10:41.442
Are the ones that truly see the most crowd Gress.
00:10:42.072 --> 00:10:43.482
Trying the daily big three.
00:10:43.543 --> 00:10:46.332
Even if you think you need to do more than three things today.
00:10:46.332 --> 00:10:48.072
I can be game-changing.
00:10:48.373 --> 00:11:01.092
Because it's just one step in helping you focus on the most important work, trying an ideal week or some kind of plan for blacked focus work can really help you save time and deciding what to do.
00:11:01.572 --> 00:11:02.832
And doing a weekly preview.
00:11:02.832 --> 00:11:09.863
So you can learn from your mistakes can really give you insights, even if just one nugget to optimize for next week.
00:11:10.562 --> 00:11:17.043
So I'm working with a business owner who came in telling me I feel so scattered in an organized and everything people ask me for.
00:11:17.043 --> 00:11:19.202
It's just another to do on my list.
00:11:19.202 --> 00:11:23.342
How do I get above the fold and feel like I get out of reactive mode?
00:11:24.003 --> 00:11:28.173
And what we did was help her implement these three systems.
00:11:28.232 --> 00:11:31.413
And now she is running like a well-oiled machine.
00:11:32.072 --> 00:11:35.913
Using and leveraging these to make the most of her time.
00:11:36.033 --> 00:11:41.222
And now when she gets requests to do things outside of work, it doesn't feel overwhelming.
00:11:41.222 --> 00:11:44.942
Like one more thing to do because she's able to put the work on the shelf.
00:11:45.273 --> 00:11:47.942
And shut it off and go enjoy life outside of it.
00:11:48.302 --> 00:11:50.883
And ultimately that's what I want for all of you.
00:11:51.003 --> 00:12:02.072
And that's what these systems allow you to do to help you save time, to make one time decisions that make all other future decisions easier because you don't need to decide.
00:12:02.312 --> 00:12:10.232
Uh, repeat or reinvent the wheel, but you can instead spend that time doing the work so you can shut it off and prioritize what matters.
00:12:11.163 --> 00:12:12.753
Okay, hope this was helpful for you.
00:12:12.993 --> 00:12:17.283
If you have used these systems and you've optimized them at all, I'd love to hear from you.
00:12:17.643 --> 00:12:19.503
Drop me a DM on Instagram.
00:12:19.533 --> 00:12:21.243
I'm at Jenna that Pasha.
00:12:21.302 --> 00:12:22.623
P I C H E.
00:12:22.952 --> 00:12:27.513
And let me know how this is going, or if you have questions, that's a great place to send me those as well.
00:12:28.413 --> 00:12:28.952
All right.
00:12:29.373 --> 00:12:37.952
I'm going to share with you in a moment, an easy way to cut down on the time it takes you to process, email another way to reclaim some of that time for your calendar.
00:12:38.432 --> 00:12:39.363
But first.
00:12:40.442 --> 00:12:44.883
If you already feel like you have better control and focus.
00:12:45.543 --> 00:12:47.133
Hearing about these systems today.
00:12:47.192 --> 00:12:47.763
Amazing.
00:12:47.763 --> 00:12:50.253
I hope you go implement them and let me know how it goes.
00:12:51.062 --> 00:12:54.932
But from my experience, some of us need a little bit more help.
00:12:55.533 --> 00:13:02.163
Clearing out that busy work and really being able to focus on the important work that moves them, their careers and their businesses forward.
00:13:02.552 --> 00:13:05.972
So put together something that's extremely valuable.
00:13:06.302 --> 00:13:10.143
It's a resource called five strategies to control the calendar chaos.
00:13:10.682 --> 00:13:17.942
And in it, I share with you a filter to help you get rid of the work and the commitments that are standing in your way.
00:13:18.182 --> 00:13:21.572
Preventing you distracting you from doing the most important work.
00:13:22.442 --> 00:13:24.092
And I show you how to get rid of them.
00:13:24.482 --> 00:13:24.633
All right.
00:13:24.633 --> 00:13:25.653
You can sign up for that.
00:13:25.802 --> 00:13:30.543
Well, the other side of busy.com/chaos, or just click the link in the show notes.
00:13:31.802 --> 00:13:32.312
All right.
00:13:32.523 --> 00:13:39.243
So I promised you a way to process email more quickly, so you can actually get to the most important work.
00:13:40.212 --> 00:13:43.932
Do you feel like it takes you for ever to process your email?
00:13:44.052 --> 00:13:47.863
I talked to so many clients who say that email is the bane of their existence.
00:13:48.312 --> 00:13:49.962
Here's a way you can cut down on the time.
00:13:49.962 --> 00:13:51.072
It takes you to process email.
00:13:52.273 --> 00:13:54.342
Close your email during the day.
00:13:54.942 --> 00:14:03.342
I know it sounds simple, but rather than keeping your email open all day and using it as a to-do list, you open it once in the morning for say 30 minutes and set a timer.
00:14:03.732 --> 00:14:06.763
And once before you close your day for 30 minutes and set a timer.
00:14:07.332 --> 00:14:09.222
Email is meant to be correspondence.
00:14:09.283 --> 00:14:11.383
It is not meant to be your to-do list.
00:14:11.832 --> 00:14:14.383
So before you say Jenna, there's no way I can do that.
00:14:15.133 --> 00:14:19.873
You only answer the emails that take two minutes or less, you are processing.
00:14:20.113 --> 00:14:21.043
Communication.
00:14:21.663 --> 00:14:23.993
If processing that email's going to take you more than two minutes.
00:14:24.052 --> 00:14:31.852
You schedule that to do for later, when we work out of our email, it can be so overwhelming, just like another to-do list, like we've talked about today.
00:14:32.212 --> 00:14:34.972
So rather schedule that work for another time.
00:14:35.273 --> 00:14:41.602
Could it in your electronic task management system, but don't leave it in your email to stare at and overwhelm you.
00:14:43.432 --> 00:14:46.373
These 30 minutes are for processing communication.
00:14:46.373 --> 00:14:48.533
They are not meant for doing the work.
00:14:48.832 --> 00:14:53.182
Doing the work is then what you will do in between your email times.
00:14:53.513 --> 00:14:53.903
All right.
00:14:53.903 --> 00:15:03.832
By keeping your email closed during the day and processing quick communication, scheduling tasks out of your email to do sometime throughout the day or later that week.
00:15:04.192 --> 00:15:05.363
You will reclaim.
00:15:05.633 --> 00:15:07.253
So much of your time.
00:15:07.763 --> 00:15:09.113
And your sanity.
00:15:09.472 --> 00:15:11.062
So please give this a try.
00:15:11.302 --> 00:15:15.472
Let me know if email becomes a little bit more friendly and if you have trouble doing this.
00:15:15.832 --> 00:15:19.763
Look me up, shoot me a note and I'd be happy to give you some more steps along the way.
00:15:20.793 --> 00:15:29.552
I hope these tips today of both email management and the systems you can use can help you rise above the busy work rise above putting out fires.
00:15:29.552 --> 00:15:33.332
So you can truly focus on the work that's going to move you forward.
00:15:33.613 --> 00:15:37.572
And then when we prioritize the most important work, we can shut that off.
00:15:37.903 --> 00:15:39.253
And prioritize what matters.
00:15:39.523 --> 00:15:40.363
Outside of work.
00:15:41.653 --> 00:15:42.072
All right.
00:15:42.102 --> 00:15:48.253
That's all for today until next time may the work that you do create the meaning and the life that you truly deserve.
00:15:48.913 --> 00:15:49.663
I'm rooting for you.
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