May 13, 2024
How to Stop Doing the Things You Hate (Ep. 2)
We all have things on our lists that we HATE to do - whether in our business or personal lives. But they are necessary evils. Taking out the garbage, scrubbing the toilets or maybe in your business it’s crunching the numbers if you’re a creative.
These are the things that we dread and procrastinate on because doing them sucks away our energy and motivation. And then after we procrastinate on them enough, we feel the extra guilt pile on because we know they SHOULD get done, but we don’t WANT to do them.
In this conversation, I’m going to share how you can stop doing the things you hate by understanding how they can get done without you. By the end, you’ll have a model to sort your work and a filter you can use to get rid of the things that are wasting your time and draining your energy, and keeping you from getting the REAL meaningful work done.
00:00 The Dread of Unwanted Tasks: Identifying Your Drudgery Zone
00:36 Unlocking Productivity: How to Stop Doing What You Hate
02:53 Introducing the Freedom Compass Model
03:27 Exploring the Zones: Desire, Disinterest, Distraction, and Drudgery
09:44 Strategies to Eliminate, Automate, and Delegate Drudgery
14:58 Leveraging AI for Delegation and Time Management
17:05 Final Thoughts
Follow me on Instagram for more time management tips:
https://www.instagram.com/jenna.piche
LinkedIn:
https://www.linkedin.com/in/jennapiche/
Transcript
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We all have things on our list that we absolutely hate to do whether in life or in our business.
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But there are the necessary evils.
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Taking out the garbage scrubbing the toilet, doing the dishes because they don't do themselves.
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Maybe you have a few of these in your business too.
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Maybe you don't like crunching the numbers or writing those social media posts.
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Right?
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These are the things that we dread.
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Can we procrastinate on because doing them sucks away our energy and our motivation.
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And then after we procrastinate enough, we pile on.
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Extra guilt because we know they should get done.
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But we just don't want to do.
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In today's conversation.
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I'm going to share with you how you can stop doing the things that you hate by understanding.
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And all they can get done without you.
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By the end.
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You're going to have a model to sort your work.
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When a filter you can use to get rid of the things that are wasting your time.
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Draining your energy and keeping you from the real meaningful work.
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As women, it's easy to feel over-scheduled over tired and some days just over it.
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It's time to ditch the guilt.
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Still get things done and have time left for ourselves and the most important people in our lives.
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How do we do that?
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You're about to find out.
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Hey there.
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My name's Jenna Piche.
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And here I'll share with you the latest biohacks mindset shifts and calendar control strategies.
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To help you find the other side of busy.
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I'll bring you insights on how to get more done during work hours so you can shut it off.
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And prioritize what truly matters.
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In today's conversation.
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I'm not only going to help you stop doing the things that you dread, like give you ways they can get done without you.
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Make sure you stick around until the end where I'm going to share with you, how you can leverage AI to help you delegate and free up more of your valuable time.
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But let's dive in.
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So those things you hate doing in life and in business.
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I'm sure, just by talking about this, you already have a mental list going.
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Right.
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These are the things that you'd read that suck your energy, that you procrastinate on the most.
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All right.
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If I'm being real vulnerable here for me, this is deep cleaning the house.
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And I, I don't mean that in like, my house is a so dirty way.
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It's just, I don't feel it's the most valuable use of my time.
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I'm not any good at it.
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And I really don't like doing it.
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And that is what I call the drudgery zone.
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Right.
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Just that word makes me feel like I am in the sludge.
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Of that thing that I don't like doing.
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And that's why I think it's the perfect word to describe the things that we don't like doing.
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And we're not any good app.
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Right.
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So the drudgery zone.
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I those things that you do that you have to, not because you want to, or because they light you up.
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This is based on a model put together by the full focus company called the freedom compass.
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Right?
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So before we can really understand the drudgery zone, I want to review this freedom compass model.
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So you can get a better idea of how all of your tasks are sorted.
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Not just the ones that you hate.
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But don't worry.
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We'll come back around how to get rid of those.
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So first, I'd love you to think about the work that you do in your business or in life.
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And put them into quadrants based on a matrix.
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Where one side is passion and one side is proficiency.
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All right.
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I'm taking that matrix and giving it a little spin.
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And the top of that matrix wants you to picture that area is the things you love doing, right?
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This is your desire zone.
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This is where your passion and your proficiency intersect.
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Right.
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So around your house, there are probably things that light you up.
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Uh, that you like to do in your free time.
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Those things fall in your desires on a, this is probably why.
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If you're a business owner, you started a business in the first place.
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If you're a florist, this might be.
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Uh, arranging flowers, handling customer requests, or working directly with clients.
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Um, If you're a coach, maybe it's helping people grow and educate them or be on a stage.
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Uh, if you're in the trades, maybe it's actually doing the trade work itself, right.
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Running wire in a house.
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Doing the remodel, doing the measures, whatever those things are.
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So what are you passionate about and extremely proficient in that's your desire zone, right?
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You might've heard this in other models called.
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Your zone of genius.
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But it's this idea that this is really what you want to do.
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This is really where you want to spend your time.
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And as a business owner, we'd love to spend 80 to 90% of our time there in the desire zone.
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But.
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We all know that there's a lot more to running a business than just doing the service or selling the product that we provide.
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Right.
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So let's move on to the other sections of the matrix.
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The second area to think about is your disinterest zone, right?
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So that is the section in which you have proficiency.
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But you're not any, you don't have passion to do these things.
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When I used to work in a corporate environment, timelines would be the thing that would get thrown my way.
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Very much because as I am a time management coach, I am very good at visualizing the time that it takes in assigning people to do the work.
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So while I was very proficient in making project plans and making sure that people got done, what they said, they were going to get to.
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Or they said they were going to do.
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I wasn't extremely passionate about this work.
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So that was my disinterest zone.
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What are the things in your business that you're proficient in?
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Maybe not really passionate about right.
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Um, At home in a home environment.
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As an example for me, this is the laundry.
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Right.
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Like I'm proficient in running the washing and drying machine and folding.
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I don't really much enjoy doing it, but it needs to get done.
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Right.
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So this is my disinterest zone.
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So those are the first two zones.
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I want you to think of the other side of the matrix.
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And think about the things that your.
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Uh, shit about what you're not really proficient in, right?
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This is the distraction zone.
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So what is pulling you away?
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Because you're really excited about it.
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Maybe it's a shiny object syndrome.
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But you're not any good at it.
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So in your business.
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These might be some of the marketing tactics, right.
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That people are saying, oh, you really need to do this to grow your business.
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And so you might be really interested in that you write might be really passionate about some new way to grow the business, but maybe you're not proficient in things like.
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The technical details of SEO or how to write emails in a way that gets them opened.
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Um, When, so as such, that is your distraction zone and why is it a distraction?
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Well, because someone else could likely do it faster than you can do it, but you're passionate about it.
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And so you want to do that work.
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Uh, as a more personal example.
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Uh, in my house, it's not very new anymore.
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It's nine years to us.
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It was built before we moved in.
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But I'm really passionate about having a space with good energy so I can host parties and have a good and energetic space for my kids to grow up in.
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When, so I'm really passionate about interior design.
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I want the spaces of my house to feel welcome and inviting and warm.
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I am not proficient in this area.
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I have no training other than what I learned from Pinterest.
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And so I have been distracted by this area, right.
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Because I'm passionate about it.
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Now.
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I could likely go out and just hire an interior designer to do this for me, but I'm enjoying the process.
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Right.
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So that is my distraction zone.
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That is where I have lost some hours because I like it, even though I'm not very good at it.
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All right.
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So now that you know those other zones, the desire zone at the top, the distraction zone and the disinterest zone, you'll get a better idea for how the drudgery zone sits down here in the bottom.
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Right?
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So it was a reminder that your drudgery zone are those.
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Things that you do in life or in business.
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That you're not any good at.
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And you don't like doing.
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So, like I mentioned in life.
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Uh, at home, I hate doing the dishes.
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It falls in my drudgery zone.
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I get that they gotta be done.
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I don't like doing them.
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I don't feel like I'm any good at it.
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Right.
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That's what would fall in my drudgery zone.
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Um, at home.
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In business.
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What falls in my drudgery zone might be things like if I'm a creative.
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I might not like looking at the numbers.
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Or checking out my finances.
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Right.
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I might enjoy more of the big ideas in the creative work and less of the analytical.
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Um, in your drudgery zone, for example.
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If you run a service-based business.
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Maybe you don't like doing the more administrative side of the business, like.
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Invoicing vendors and taking care of the legal paperwork and administrative stuff.
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Right.
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So I'm sure as we've gone through this matrix, you started to think about what are the things I do in my business and how do they fit in these different areas?
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I'd love for you to pause this, even for just a second.
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And try to make a list of five things that fall in your drudgery zone.
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Right?
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What do you not like doing that?
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You don't feel like you're any good at.
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Maybe you've already come up with a list of five and your head as you've been listening to this.
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But once you have that list, These are the prime tasks that can really free up a lot of your time.
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If you're just intentional.
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So now we're going to talk about three ways.
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You can reclaim that time by what is currently being taken up by your drudgery zone tasks.
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All right.
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So the first filter.
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You can put that drudgery zone tasks through is can it be eliminated?
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Does this thing need to be done at all?
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Or am I just doing it because someone said I should do it, or it's always been done this way.
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Right?
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Those are grime.
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Examples of things that are ripe to be eliminated.
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All right.
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If it absolutely positively has to get done and can't be eliminated.
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Can you automate it?
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There are a lot of really great tools out there, such that if it needs to get done, maybe it doesn't need to get done by you.
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Maybe there's a software that can do that for you.
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You know, there are folks who really hate following up on leads, but sales is a part of business.
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Right now.
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We have CRM systems.
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And marketing automation systems that do some of these tasks that maybe you dread.
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And so you can leverage.
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Technology to do those things.
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Another way to automate is using templates.
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So as an example, I used to work in a corporate environment where we get a lot of requests to do sponsorships for different conferences.
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I probably got three or four of these a week.
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And so rather than writing a new email, every time I got a sponsorship request, I just had a template.
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That then when I got a sponsorship request that came in was a polite decline.
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Most of the time.
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And then I would customize it to that particular situation and send it out.
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Right.
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But having that template.
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Saved me.
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Probably five minutes.
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Every time I needed that email because I just had to plug and play a few pieces and send it out.
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Right.
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So templates are another great way that you can automate if it absolutely needs to get done, to try to save you some time.
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All right.
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So if you can't eliminate it, And you can't automate.
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Thing.
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Can you delegate it?
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Now I know as business owners, sometimes we feel like, especially if you don't have a big team, How do I delegate?
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If you have a team rate, that is a ripe opportunity.
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If you feel like you're not any good at it.
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And you're just not passionate about it.
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Maybe someone else.
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Yes, this was a game changer for me when I was leading sales teams.
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When I found out that other people really enjoyed putting together expense reports, it's something that I hated.
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So even though it fell in my drudgery zone, it fell in someone else's desire zone, and it was a great growth opportunity for them.
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When I delegated that task.
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All right.
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So not delegating can really be holding folks back on your team and taking up time that you could be spending in your desire zone.
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So do you have someone on your team that delegating that task to could create a great growth opportunity and free up your time?
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Now, if you don't have a team, I get asked.
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How do I delegate when I don't have a team?
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Well, you can outsource.
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So if marketing is in your drudgery zone, there are great vendors out there that can help you with that.
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Maybe it's time for you to hire a virtual assistant, to help you with some of the more administrative or research related tasks, process oriented tasks in your.
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Business.
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All right.
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So what can you delegate?
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Such that it needs to get done.
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It doesn't need to get done by you.
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You know, one of the things that is so interesting about delegation.
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Uh, I had a client telling me the other day is that.
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She held on to this one particular task because she felt like she was the best in the world at it.
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But what she realized was she hated the thing.
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It took her away from it.
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So I guess it was a little bit more in her disinterest zone, but the end of the day, It was a great growth opportunity.
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For someone else I'm frankly, because she wasn't doing it because she was avoiding it because she was dreading it.
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She was a bottleneck.
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Slowing down the rest of her team.
00:13:36.413 --> 00:13:40.462
So when she actually let this task go and delegated it.
00:13:40.763 --> 00:13:47.092
She found that her business ran even more smoothly than it did before, when she felt like she had to do that work.
00:13:48.023 --> 00:13:49.702
So with that.
00:13:50.393 --> 00:13:54.442
Take a look at the items on your drudgery zone list and ask.
00:13:54.952 --> 00:13:55.763
Can I eliminate it.
00:13:56.363 --> 00:13:57.293
Can I automate it?
00:13:57.773 --> 00:13:58.822
And can I delegate it?
00:13:59.182 --> 00:14:02.423
And this is how you get rid of those things that you hate.
00:14:02.932 --> 00:14:04.432
And they don't have to be done.
00:14:04.883 --> 00:14:05.452
By you.
00:14:06.352 --> 00:14:06.562
All right.
00:14:06.562 --> 00:14:08.393
In a moment I'm going to help you.
00:14:08.932 --> 00:14:11.572
Learn how AI can help you delegate.
00:14:11.873 --> 00:14:12.682
But first.
00:14:13.523 --> 00:14:16.613
If you're ready to stop doing the things that you hate, right.
00:14:16.972 --> 00:14:18.863
Go make that drudgery zone list.
00:14:18.863 --> 00:14:20.962
Start eliminating, automating and delegating.
00:14:21.682 --> 00:14:22.192
Go get it.
00:14:23.033 --> 00:14:24.143
But I know some of us.
00:14:24.653 --> 00:14:26.003
Need a little bit more help.
00:14:26.423 --> 00:14:29.332
To get a handle on what's really controlling your time.
00:14:30.143 --> 00:14:32.243
So I've put together something really valuable for you.
00:14:32.753 --> 00:14:37.102
It's a resource called five strategies to calm the calendar chaos.
00:14:37.643 --> 00:14:44.543
And in it, I'll share with you four routines to help you minimize the fatigue that comes with all of the things that you do.
00:14:45.023 --> 00:14:46.462
And help you automate life.
00:14:47.092 --> 00:14:50.243
Freeing up some much needed mental space.
00:14:50.633 --> 00:14:54.243
You can sign up at theothersideofbusy.com/chaos.
00:14:54.322 --> 00:14:57.173
Or you can get the link down here in the show notes.
00:14:58.163 --> 00:14:58.523
All right.
00:14:58.552 --> 00:14:59.633
So I promised you.
00:15:00.082 --> 00:15:04.462
A way to leverage AI to help you delegate and free up some of your precious time.
00:15:04.913 --> 00:15:06.923
When I teach this framework in workshops.
00:15:06.952 --> 00:15:10.732
I'm often asked what are other business owners delegating?
00:15:10.763 --> 00:15:11.003
Right.
00:15:11.003 --> 00:15:11.993
Sometimes we think.
00:15:12.472 --> 00:15:15.982
Am I just hanging onto things that other people have figured out how to let go of.
00:15:16.852 --> 00:15:20.873
So open your favorite AI tool like Gemini or chat GPT.
00:15:20.873 --> 00:15:22.462
And I want you to start with this prompt.
00:15:23.332 --> 00:15:27.113
Act as if you're a highly profitable blank.
00:15:27.802 --> 00:15:28.793
Insert your business here.
00:15:29.452 --> 00:15:33.413
What does, if you're highly profitable florist act as if you're a highly profitable business coach.
00:15:33.952 --> 00:15:36.712
Does, if you are a highly profitable social media marketer.
00:15:37.673 --> 00:15:41.663
What business tasks and processes do you delegate?
00:15:41.962 --> 00:15:44.722
So you can free up your time for your most important work.
00:15:46.013 --> 00:15:47.003
What is Ms.
00:15:47.003 --> 00:15:47.903
Tasks and processes?
00:15:47.903 --> 00:15:51.202
Can you delegate so you can free up your time for your most important work.
00:15:51.712 --> 00:15:54.143
This is a great brainstorming tool for you.
00:15:54.712 --> 00:15:56.572
And you'll get a list of ideas back.
00:15:57.322 --> 00:16:05.393
But maybe some of them will be generic when I was trying this out, some were very, you know, high level and generic, maybe things you've thought of before, maybe not.
00:16:05.753 --> 00:16:08.092
But you can ask it to dive even deeper.
00:16:08.602 --> 00:16:15.623
So a follow up question I asked was, can you please provide a more specific set of 20 tasks to delegate?
00:16:15.952 --> 00:16:17.962
And the time that each might save.
00:16:18.623 --> 00:16:20.212
Now we're talking right.
00:16:20.212 --> 00:16:24.893
Is a business coach ideas that came up were preparing client progress reports.
00:16:25.222 --> 00:16:30.173
Managing customer support, inquiries and followups organizing filing documents, right.
00:16:30.173 --> 00:16:34.043
And it gives the number of hours per week, which is extremely insightful.
00:16:34.043 --> 00:16:37.102
When you see the amount of time that you could save.
00:16:37.613 --> 00:16:45.293
Let's say, for example, staying on the florist piece, technical troubleshooting for your website or online ordering system, maybe saves you two hours a week.
00:16:45.863 --> 00:16:50.543
Invoicing and tracking expenses and other three hours basic bookkeeping tasks.
00:16:50.543 --> 00:16:50.873
Right?
00:16:50.873 --> 00:17:01.163
So leveraging AI can really help you brainstorm what some of those tasks are that you can delegate an offload from your list.
00:17:01.462 --> 00:17:04.282
So you can free up time for the most important work.
00:17:05.522 --> 00:17:06.962
Okay, one more thing before we go.
00:17:07.472 --> 00:17:14.432
If you need a little help letting go of that busy work, that's taking up so much of your time and keeping you from making progress.
00:17:14.762 --> 00:17:20.972
Let's talk, you can sign up for a 30 minute free session with me in which we'll take a look at your to-do list.
00:17:21.363 --> 00:17:26.133
And together we'll come up with a plan for the things that don't need to get done.
00:17:26.613 --> 00:17:28.353
Or at least not by you.
00:17:28.923 --> 00:17:34.982
Because you shouldn't have to stay up after the kids or your partner goes to bed to finish everything on your list.
00:17:35.883 --> 00:17:36.663
Until next time.
00:17:37.292 --> 00:17:38.073
I'm rooting for you.
00:00:00.000 --> 00:00:07.139
We all have things on our list that we absolutely hate to do whether in life or in our business.
00:00:07.709 --> 00:00:09.390
But there are the necessary evils.
00:00:09.839 --> 00:00:15.179
Taking out the garbage scrubbing the toilet, doing the dishes because they don't do themselves.
00:00:15.990 --> 00:00:18.059
Maybe you have a few of these in your business too.
00:00:18.390 --> 00:00:21.510
Maybe you don't like crunching the numbers or writing those social media posts.
00:00:21.539 --> 00:00:21.750
Right?
00:00:21.780 --> 00:00:23.460
These are the things that we dread.
00:00:23.760 --> 00:00:28.199
Can we procrastinate on because doing them sucks away our energy and our motivation.
00:00:28.890 --> 00:00:31.410
And then after we procrastinate enough, we pile on.
00:00:31.649 --> 00:00:34.380
Extra guilt because we know they should get done.
00:00:34.710 --> 00:00:35.789
But we just don't want to do.
00:00:36.869 --> 00:00:38.009
In today's conversation.
00:00:38.460 --> 00:00:43.710
I'm going to share with you how you can stop doing the things that you hate by understanding.
00:00:44.130 --> 00:00:45.539
And all they can get done without you.
00:00:46.109 --> 00:00:46.560
By the end.
00:00:46.560 --> 00:00:48.630
You're going to have a model to sort your work.
00:00:48.689 --> 00:00:52.710
When a filter you can use to get rid of the things that are wasting your time.
00:00:53.189 --> 00:00:57.840
Draining your energy and keeping you from the real meaningful work.
00:00:58.740 --> 00:01:05.623
As women, it's easy to feel over-scheduled over tired and some days just over it.
00:01:06.253 --> 00:01:07.692
It's time to ditch the guilt.
00:01:08.203 --> 00:01:14.533
Still get things done and have time left for ourselves and the most important people in our lives.
00:01:14.983 --> 00:01:15.733
How do we do that?
00:01:16.003 --> 00:01:17.832
You're about to find out.
00:01:18.112 --> 00:01:18.623
Hey there.
00:01:18.623 --> 00:01:20.162
My name's Jenna Piche.
00:01:20.183 --> 00:01:26.453
And here I'll share with you the latest biohacks mindset shifts and calendar control strategies.
00:01:26.783 --> 00:01:29.722
To help you find the other side of busy.
00:01:30.322 --> 00:01:35.153
I'll bring you insights on how to get more done during work hours so you can shut it off.
00:01:35.632 --> 00:01:37.522
And prioritize what truly matters.
00:01:38.183 --> 00:01:39.442
In today's conversation.
00:01:39.442 --> 00:01:45.233
I'm not only going to help you stop doing the things that you dread, like give you ways they can get done without you.
00:01:45.832 --> 00:01:53.483
Make sure you stick around until the end where I'm going to share with you, how you can leverage AI to help you delegate and free up more of your valuable time.
00:01:54.233 --> 00:01:55.403
But let's dive in.
00:01:56.123 --> 00:01:59.783
So those things you hate doing in life and in business.
00:02:00.203 --> 00:02:04.612
I'm sure, just by talking about this, you already have a mental list going.
00:02:05.033 --> 00:02:05.272
Right.
00:02:05.272 --> 00:02:10.883
These are the things that you'd read that suck your energy, that you procrastinate on the most.
00:02:11.272 --> 00:02:11.483
All right.
00:02:11.483 --> 00:02:16.163
If I'm being real vulnerable here for me, this is deep cleaning the house.
00:02:16.193 --> 00:02:19.223
And I, I don't mean that in like, my house is a so dirty way.
00:02:19.252 --> 00:02:22.522
It's just, I don't feel it's the most valuable use of my time.
00:02:22.823 --> 00:02:24.173
I'm not any good at it.
00:02:24.532 --> 00:02:26.453
And I really don't like doing it.
00:02:26.872 --> 00:02:30.772
And that is what I call the drudgery zone.
00:02:31.163 --> 00:02:31.432
Right.
00:02:31.582 --> 00:02:36.112
Just that word makes me feel like I am in the sludge.
00:02:36.473 --> 00:02:38.152
Of that thing that I don't like doing.
00:02:38.152 --> 00:02:42.323
And that's why I think it's the perfect word to describe the things that we don't like doing.
00:02:42.383 --> 00:02:43.853
And we're not any good app.
00:02:44.513 --> 00:02:44.842
Right.
00:02:44.842 --> 00:02:46.793
So the drudgery zone.
00:02:47.362 --> 00:02:52.462
I those things that you do that you have to, not because you want to, or because they light you up.
00:02:53.332 --> 00:02:58.432
This is based on a model put together by the full focus company called the freedom compass.
00:02:58.462 --> 00:02:58.823
Right?
00:02:58.823 --> 00:03:05.122
So before we can really understand the drudgery zone, I want to review this freedom compass model.
00:03:05.332 --> 00:03:09.022
So you can get a better idea of how all of your tasks are sorted.
00:03:09.413 --> 00:03:10.763
Not just the ones that you hate.
00:03:11.182 --> 00:03:11.782
But don't worry.
00:03:11.782 --> 00:03:13.282
We'll come back around how to get rid of those.
00:03:14.212 --> 00:03:18.953
So first, I'd love you to think about the work that you do in your business or in life.
00:03:19.402 --> 00:03:23.782
And put them into quadrants based on a matrix.
00:03:24.052 --> 00:03:27.112
Where one side is passion and one side is proficiency.
00:03:27.112 --> 00:03:27.323
All right.
00:03:27.383 --> 00:03:29.513
I'm taking that matrix and giving it a little spin.
00:03:30.353 --> 00:03:37.282
And the top of that matrix wants you to picture that area is the things you love doing, right?
00:03:37.282 --> 00:03:38.782
This is your desire zone.
00:03:38.842 --> 00:03:42.862
This is where your passion and your proficiency intersect.
00:03:43.402 --> 00:03:43.793
Right.
00:03:43.793 --> 00:03:46.883
So around your house, there are probably things that light you up.
00:03:47.302 --> 00:03:49.043
Uh, that you like to do in your free time.
00:03:49.043 --> 00:03:52.462
Those things fall in your desires on a, this is probably why.
00:03:52.462 --> 00:03:55.073
If you're a business owner, you started a business in the first place.
00:03:55.522 --> 00:03:57.112
If you're a florist, this might be.
00:03:57.502 --> 00:04:02.513
Uh, arranging flowers, handling customer requests, or working directly with clients.
00:04:03.022 --> 00:04:08.483
Um, If you're a coach, maybe it's helping people grow and educate them or be on a stage.
00:04:09.022 --> 00:04:14.302
Uh, if you're in the trades, maybe it's actually doing the trade work itself, right.
00:04:14.302 --> 00:04:16.163
Running wire in a house.
00:04:16.642 --> 00:04:20.033
Doing the remodel, doing the measures, whatever those things are.
00:04:20.033 --> 00:04:25.192
So what are you passionate about and extremely proficient in that's your desire zone, right?
00:04:25.192 --> 00:04:27.112
You might've heard this in other models called.
00:04:27.413 --> 00:04:28.882
Your zone of genius.
00:04:29.182 --> 00:04:32.423
But it's this idea that this is really what you want to do.
00:04:32.663 --> 00:04:35.512
This is really where you want to spend your time.
00:04:35.992 --> 00:04:41.963
And as a business owner, we'd love to spend 80 to 90% of our time there in the desire zone.
00:04:43.142 --> 00:04:43.562
But.
00:04:43.583 --> 00:04:50.512
We all know that there's a lot more to running a business than just doing the service or selling the product that we provide.
00:04:50.572 --> 00:04:50.963
Right.
00:04:51.023 --> 00:04:53.483
So let's move on to the other sections of the matrix.
00:04:54.233 --> 00:04:58.492
The second area to think about is your disinterest zone, right?
00:04:58.492 --> 00:05:01.552
So that is the section in which you have proficiency.
00:05:01.882 --> 00:05:05.362
But you're not any, you don't have passion to do these things.
00:05:05.843 --> 00:05:10.822
When I used to work in a corporate environment, timelines would be the thing that would get thrown my way.
00:05:11.302 --> 00:05:19.762
Very much because as I am a time management coach, I am very good at visualizing the time that it takes in assigning people to do the work.
00:05:20.153 --> 00:05:26.632
So while I was very proficient in making project plans and making sure that people got done, what they said, they were going to get to.
00:05:27.023 --> 00:05:28.432
Or they said they were going to do.
00:05:28.822 --> 00:05:31.822
I wasn't extremely passionate about this work.
00:05:32.483 --> 00:05:35.603
So that was my disinterest zone.
00:05:36.233 --> 00:05:39.502
What are the things in your business that you're proficient in?
00:05:40.012 --> 00:05:42.473
Maybe not really passionate about right.
00:05:42.862 --> 00:05:45.413
Um, At home in a home environment.
00:05:45.442 --> 00:05:48.173
As an example for me, this is the laundry.
00:05:48.682 --> 00:05:49.012
Right.
00:05:49.012 --> 00:05:53.452
Like I'm proficient in running the washing and drying machine and folding.
00:05:54.083 --> 00:05:57.322
I don't really much enjoy doing it, but it needs to get done.
00:05:57.473 --> 00:05:57.713
Right.
00:05:57.713 --> 00:05:59.273
So this is my disinterest zone.
00:06:00.322 --> 00:06:01.642
So those are the first two zones.
00:06:01.702 --> 00:06:03.952
I want you to think of the other side of the matrix.
00:06:04.432 --> 00:06:07.702
And think about the things that your.
00:06:08.153 --> 00:06:11.752
Uh, shit about what you're not really proficient in, right?
00:06:11.752 --> 00:06:13.312
This is the distraction zone.
00:06:13.612 --> 00:06:15.052
So what is pulling you away?
00:06:15.052 --> 00:06:16.702
Because you're really excited about it.
00:06:16.702 --> 00:06:18.923
Maybe it's a shiny object syndrome.
00:06:19.463 --> 00:06:21.083
But you're not any good at it.
00:06:21.653 --> 00:06:23.752
So in your business.
00:06:24.052 --> 00:06:27.293
These might be some of the marketing tactics, right.
00:06:27.293 --> 00:06:30.892
That people are saying, oh, you really need to do this to grow your business.
00:06:31.192 --> 00:06:40.223
And so you might be really interested in that you write might be really passionate about some new way to grow the business, but maybe you're not proficient in things like.
00:06:40.762 --> 00:06:45.593
The technical details of SEO or how to write emails in a way that gets them opened.
00:06:46.252 --> 00:06:51.983
Um, When, so as such, that is your distraction zone and why is it a distraction?
00:06:52.403 --> 00:06:58.762
Well, because someone else could likely do it faster than you can do it, but you're passionate about it.
00:06:58.762 --> 00:07:00.562
And so you want to do that work.
00:07:01.403 --> 00:07:03.593
Uh, as a more personal example.
00:07:03.983 --> 00:07:07.072
Uh, in my house, it's not very new anymore.
00:07:07.163 --> 00:07:08.872
It's nine years to us.
00:07:08.872 --> 00:07:10.192
It was built before we moved in.
00:07:10.762 --> 00:07:20.723
But I'm really passionate about having a space with good energy so I can host parties and have a good and energetic space for my kids to grow up in.
00:07:21.142 --> 00:07:24.112
When, so I'm really passionate about interior design.
00:07:24.413 --> 00:07:28.702
I want the spaces of my house to feel welcome and inviting and warm.
00:07:29.723 --> 00:07:32.242
I am not proficient in this area.
00:07:32.242 --> 00:07:35.122
I have no training other than what I learned from Pinterest.
00:07:35.572 --> 00:07:39.682
And so I have been distracted by this area, right.
00:07:39.682 --> 00:07:41.333
Because I'm passionate about it.
00:07:41.392 --> 00:07:41.903
Now.
00:07:42.173 --> 00:07:47.692
I could likely go out and just hire an interior designer to do this for me, but I'm enjoying the process.
00:07:48.202 --> 00:07:48.533
Right.
00:07:48.533 --> 00:07:50.572
So that is my distraction zone.
00:07:50.632 --> 00:07:55.822
That is where I have lost some hours because I like it, even though I'm not very good at it.
00:07:56.603 --> 00:07:56.783
All right.
00:07:56.783 --> 00:08:08.062
So now that you know those other zones, the desire zone at the top, the distraction zone and the disinterest zone, you'll get a better idea for how the drudgery zone sits down here in the bottom.
00:08:08.122 --> 00:08:08.302
Right?
00:08:08.302 --> 00:08:10.432
So it was a reminder that your drudgery zone are those.
00:08:10.942 --> 00:08:13.882
Things that you do in life or in business.
00:08:14.273 --> 00:08:15.473
That you're not any good at.
00:08:15.802 --> 00:08:17.002
And you don't like doing.
00:08:17.783 --> 00:08:21.173
So, like I mentioned in life.
00:08:21.562 --> 00:08:25.283
Uh, at home, I hate doing the dishes.
00:08:25.673 --> 00:08:26.872
It falls in my drudgery zone.
00:08:27.023 --> 00:08:28.403
I get that they gotta be done.
00:08:29.062 --> 00:08:29.963
I don't like doing them.
00:08:30.142 --> 00:08:31.673
I don't feel like I'm any good at it.
00:08:32.123 --> 00:08:32.423
Right.
00:08:32.423 --> 00:08:34.312
That's what would fall in my drudgery zone.
00:08:35.062 --> 00:08:36.352
Um, at home.
00:08:36.712 --> 00:08:37.582
In business.
00:08:37.972 --> 00:08:41.273
What falls in my drudgery zone might be things like if I'm a creative.
00:08:41.812 --> 00:08:44.182
I might not like looking at the numbers.
00:08:44.602 --> 00:08:46.552
Or checking out my finances.
00:08:46.552 --> 00:08:46.883
Right.
00:08:46.883 --> 00:08:50.753
I might enjoy more of the big ideas in the creative work and less of the analytical.
00:08:51.442 --> 00:08:54.082
Um, in your drudgery zone, for example.
00:08:54.383 --> 00:08:56.482
If you run a service-based business.
00:08:56.783 --> 00:09:01.013
Maybe you don't like doing the more administrative side of the business, like.
00:09:01.793 --> 00:09:07.763
Invoicing vendors and taking care of the legal paperwork and administrative stuff.
00:09:07.793 --> 00:09:08.123
Right.
00:09:08.123 --> 00:09:17.243
So I'm sure as we've gone through this matrix, you started to think about what are the things I do in my business and how do they fit in these different areas?
00:09:18.623 --> 00:09:21.923
I'd love for you to pause this, even for just a second.
00:09:22.342 --> 00:09:26.993
And try to make a list of five things that fall in your drudgery zone.
00:09:26.993 --> 00:09:27.202
Right?
00:09:27.202 --> 00:09:29.332
What do you not like doing that?
00:09:29.332 --> 00:09:30.562
You don't feel like you're any good at.
00:09:31.043 --> 00:09:34.102
Maybe you've already come up with a list of five and your head as you've been listening to this.
00:09:34.972 --> 00:09:42.712
But once you have that list, These are the prime tasks that can really free up a lot of your time.
00:09:42.743 --> 00:09:44.123
If you're just intentional.
00:09:44.722 --> 00:09:46.043
So now we're going to talk about three ways.
00:09:46.043 --> 00:09:51.653
You can reclaim that time by what is currently being taken up by your drudgery zone tasks.
00:09:52.102 --> 00:09:52.373
All right.
00:09:52.373 --> 00:09:53.513
So the first filter.
00:09:53.783 --> 00:09:57.682
You can put that drudgery zone tasks through is can it be eliminated?
00:09:58.222 --> 00:09:59.903
Does this thing need to be done at all?
00:10:00.143 --> 00:10:04.673
Or am I just doing it because someone said I should do it, or it's always been done this way.
00:10:04.763 --> 00:10:05.003
Right?
00:10:05.003 --> 00:10:06.352
Those are grime.
00:10:06.712 --> 00:10:10.163
Examples of things that are ripe to be eliminated.
00:10:10.972 --> 00:10:11.332
All right.
00:10:11.572 --> 00:10:15.893
If it absolutely positively has to get done and can't be eliminated.
00:10:16.613 --> 00:10:17.572
Can you automate it?
00:10:18.413 --> 00:10:24.113
There are a lot of really great tools out there, such that if it needs to get done, maybe it doesn't need to get done by you.
00:10:24.503 --> 00:10:26.753
Maybe there's a software that can do that for you.
00:10:27.143 --> 00:10:31.883
You know, there are folks who really hate following up on leads, but sales is a part of business.
00:10:31.883 --> 00:10:32.513
Right now.
00:10:32.513 --> 00:10:34.613
We have CRM systems.
00:10:34.883 --> 00:10:39.712
And marketing automation systems that do some of these tasks that maybe you dread.
00:10:40.043 --> 00:10:41.452
And so you can leverage.
00:10:41.993 --> 00:10:43.552
Technology to do those things.
00:10:44.033 --> 00:10:46.702
Another way to automate is using templates.
00:10:47.452 --> 00:10:55.192
So as an example, I used to work in a corporate environment where we get a lot of requests to do sponsorships for different conferences.
00:10:55.493 --> 00:10:57.623
I probably got three or four of these a week.
00:10:58.102 --> 00:11:03.682
And so rather than writing a new email, every time I got a sponsorship request, I just had a template.
00:11:03.982 --> 00:11:07.852
That then when I got a sponsorship request that came in was a polite decline.
00:11:08.393 --> 00:11:09.533
Most of the time.
00:11:09.923 --> 00:11:13.702
And then I would customize it to that particular situation and send it out.
00:11:13.852 --> 00:11:14.003
Right.
00:11:14.003 --> 00:11:15.383
But having that template.
00:11:15.802 --> 00:11:16.462
Saved me.
00:11:16.852 --> 00:11:17.812
Probably five minutes.
00:11:18.082 --> 00:11:22.552
Every time I needed that email because I just had to plug and play a few pieces and send it out.
00:11:22.913 --> 00:11:23.182
Right.
00:11:23.182 --> 00:11:29.482
So templates are another great way that you can automate if it absolutely needs to get done, to try to save you some time.
00:11:30.293 --> 00:11:30.592
All right.
00:11:30.623 --> 00:11:33.923
So if you can't eliminate it, And you can't automate.
00:11:34.312 --> 00:11:34.673
Thing.
00:11:35.182 --> 00:11:36.893
Can you delegate it?
00:11:37.523 --> 00:11:42.982
Now I know as business owners, sometimes we feel like, especially if you don't have a big team, How do I delegate?
00:11:43.432 --> 00:11:47.062
If you have a team rate, that is a ripe opportunity.
00:11:47.123 --> 00:11:48.863
If you feel like you're not any good at it.
00:11:49.283 --> 00:11:52.133
And you're just not passionate about it.
00:11:52.732 --> 00:11:53.993
Maybe someone else.
00:11:54.472 --> 00:11:59.062
Yes, this was a game changer for me when I was leading sales teams.
00:11:59.062 --> 00:12:05.513
When I found out that other people really enjoyed putting together expense reports, it's something that I hated.
00:12:05.722 --> 00:12:12.623
So even though it fell in my drudgery zone, it fell in someone else's desire zone, and it was a great growth opportunity for them.
00:12:12.623 --> 00:12:14.932
When I delegated that task.
00:12:15.682 --> 00:12:16.043
All right.
00:12:16.043 --> 00:12:23.332
So not delegating can really be holding folks back on your team and taking up time that you could be spending in your desire zone.
00:12:23.692 --> 00:12:31.462
So do you have someone on your team that delegating that task to could create a great growth opportunity and free up your time?
00:12:32.123 --> 00:12:34.793
Now, if you don't have a team, I get asked.
00:12:35.273 --> 00:12:36.982
How do I delegate when I don't have a team?
00:12:37.523 --> 00:12:39.023
Well, you can outsource.
00:12:39.263 --> 00:12:44.482
So if marketing is in your drudgery zone, there are great vendors out there that can help you with that.
00:12:44.932 --> 00:12:54.952
Maybe it's time for you to hire a virtual assistant, to help you with some of the more administrative or research related tasks, process oriented tasks in your.
00:12:55.283 --> 00:12:55.883
Business.
00:12:56.572 --> 00:12:56.903
All right.
00:12:56.932 --> 00:12:59.033
So what can you delegate?
00:12:59.033 --> 00:13:00.623
Such that it needs to get done.
00:13:01.043 --> 00:13:02.692
It doesn't need to get done by you.
00:13:03.202 --> 00:13:06.893
You know, one of the things that is so interesting about delegation.
00:13:07.312 --> 00:13:09.743
Uh, I had a client telling me the other day is that.
00:13:10.432 --> 00:13:16.192
She held on to this one particular task because she felt like she was the best in the world at it.
00:13:16.972 --> 00:13:19.493
But what she realized was she hated the thing.
00:13:19.883 --> 00:13:20.812
It took her away from it.
00:13:20.812 --> 00:13:26.993
So I guess it was a little bit more in her disinterest zone, but the end of the day, It was a great growth opportunity.
00:13:27.322 --> 00:13:32.692
For someone else I'm frankly, because she wasn't doing it because she was avoiding it because she was dreading it.
00:13:32.993 --> 00:13:33.893
She was a bottleneck.
00:13:34.312 --> 00:13:35.993
Slowing down the rest of her team.
00:13:36.413 --> 00:13:40.462
So when she actually let this task go and delegated it.
00:13:40.763 --> 00:13:47.092
She found that her business ran even more smoothly than it did before, when she felt like she had to do that work.
00:13:48.023 --> 00:13:49.702
So with that.
00:13:50.393 --> 00:13:54.442
Take a look at the items on your drudgery zone list and ask.
00:13:54.952 --> 00:13:55.763
Can I eliminate it.
00:13:56.363 --> 00:13:57.293
Can I automate it?
00:13:57.773 --> 00:13:58.822
And can I delegate it?
00:13:59.182 --> 00:14:02.423
And this is how you get rid of those things that you hate.
00:14:02.932 --> 00:14:04.432
And they don't have to be done.
00:14:04.883 --> 00:14:05.452
By you.
00:14:06.352 --> 00:14:06.562
All right.
00:14:06.562 --> 00:14:08.393
In a moment I'm going to help you.
00:14:08.932 --> 00:14:11.572
Learn how AI can help you delegate.
00:14:11.873 --> 00:14:12.682
But first.
00:14:13.523 --> 00:14:16.613
If you're ready to stop doing the things that you hate, right.
00:14:16.972 --> 00:14:18.863
Go make that drudgery zone list.
00:14:18.863 --> 00:14:20.962
Start eliminating, automating and delegating.
00:14:21.682 --> 00:14:22.192
Go get it.
00:14:23.033 --> 00:14:24.143
But I know some of us.
00:14:24.653 --> 00:14:26.003
Need a little bit more help.
00:14:26.423 --> 00:14:29.332
To get a handle on what's really controlling your time.
00:14:30.143 --> 00:14:32.243
So I've put together something really valuable for you.
00:14:32.753 --> 00:14:37.102
It's a resource called five strategies to calm the calendar chaos.
00:14:37.643 --> 00:14:44.543
And in it, I'll share with you four routines to help you minimize the fatigue that comes with all of the things that you do.
00:14:45.023 --> 00:14:46.462
And help you automate life.
00:14:47.092 --> 00:14:50.243
Freeing up some much needed mental space.
00:14:50.633 --> 00:14:54.243
You can sign up at theothersideofbusy.com/chaos.
00:14:54.322 --> 00:14:57.173
Or you can get the link down here in the show notes.
00:14:58.163 --> 00:14:58.523
All right.
00:14:58.552 --> 00:14:59.633
So I promised you.
00:15:00.082 --> 00:15:04.462
A way to leverage AI to help you delegate and free up some of your precious time.
00:15:04.913 --> 00:15:06.923
When I teach this framework in workshops.
00:15:06.952 --> 00:15:10.732
I'm often asked what are other business owners delegating?
00:15:10.763 --> 00:15:11.003
Right.
00:15:11.003 --> 00:15:11.993
Sometimes we think.
00:15:12.472 --> 00:15:15.982
Am I just hanging onto things that other people have figured out how to let go of.
00:15:16.852 --> 00:15:20.873
So open your favorite AI tool like Gemini or chat GPT.
00:15:20.873 --> 00:15:22.462
And I want you to start with this prompt.
00:15:23.332 --> 00:15:27.113
Act as if you're a highly profitable blank.
00:15:27.802 --> 00:15:28.793
Insert your business here.
00:15:29.452 --> 00:15:33.413
What does, if you're highly profitable florist act as if you're a highly profitable business coach.
00:15:33.952 --> 00:15:36.712
Does, if you are a highly profitable social media marketer.
00:15:37.673 --> 00:15:41.663
What business tasks and processes do you delegate?
00:15:41.962 --> 00:15:44.722
So you can free up your time for your most important work.
00:15:46.013 --> 00:15:47.003
What is Ms.
00:15:47.003 --> 00:15:47.903
Tasks and processes?
00:15:47.903 --> 00:15:51.202
Can you delegate so you can free up your time for your most important work.
00:15:51.712 --> 00:15:54.143
This is a great brainstorming tool for you.
00:15:54.712 --> 00:15:56.572
And you'll get a list of ideas back.
00:15:57.322 --> 00:16:05.393
But maybe some of them will be generic when I was trying this out, some were very, you know, high level and generic, maybe things you've thought of before, maybe not.
00:16:05.753 --> 00:16:08.092
But you can ask it to dive even deeper.
00:16:08.602 --> 00:16:15.623
So a follow up question I asked was, can you please provide a more specific set of 20 tasks to delegate?
00:16:15.952 --> 00:16:17.962
And the time that each might save.
00:16:18.623 --> 00:16:20.212
Now we're talking right.
00:16:20.212 --> 00:16:24.893
Is a business coach ideas that came up were preparing client progress reports.
00:16:25.222 --> 00:16:30.173
Managing customer support, inquiries and followups organizing filing documents, right.
00:16:30.173 --> 00:16:34.043
And it gives the number of hours per week, which is extremely insightful.
00:16:34.043 --> 00:16:37.102
When you see the amount of time that you could save.
00:16:37.613 --> 00:16:45.293
Let's say, for example, staying on the florist piece, technical troubleshooting for your website or online ordering system, maybe saves you two hours a week.
00:16:45.863 --> 00:16:50.543
Invoicing and tracking expenses and other three hours basic bookkeeping tasks.
00:16:50.543 --> 00:16:50.873
Right?
00:16:50.873 --> 00:17:01.163
So leveraging AI can really help you brainstorm what some of those tasks are that you can delegate an offload from your list.
00:17:01.462 --> 00:17:04.282
So you can free up time for the most important work.
00:17:05.522 --> 00:17:06.962
Okay, one more thing before we go.
00:17:07.472 --> 00:17:14.432
If you need a little help letting go of that busy work, that's taking up so much of your time and keeping you from making progress.
00:17:14.762 --> 00:17:20.972
Let's talk, you can sign up for a 30 minute free session with me in which we'll take a look at your to-do list.
00:17:21.363 --> 00:17:26.133
And together we'll come up with a plan for the things that don't need to get done.
00:17:26.613 --> 00:17:28.353
Or at least not by you.
00:17:28.923 --> 00:17:34.982
Because you shouldn't have to stay up after the kids or your partner goes to bed to finish everything on your list.
00:17:35.883 --> 00:17:36.663
Until next time.
00:17:37.292 --> 00:17:38.073
I'm rooting for you.
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